RULE 3 - RECORDS AND PLEADINGS

RULE 3.1.1 - NUMBERING OF CASES
Rule 43 of the Rules of Superintendence for the Courts of Ohio shall be followed and all actions brought in this Court shall be numbered consecutively as filed and shall be entered on the docket and indexed as numbered. Thereafter, in filing any papers therein or calling the attention of the Court to any case, its number must be given and the name of the judge to whom the case is assigned indicated below said numbers.

RULE 3.1.2 - FORM AND SIGNING OF PLEADINGS
Rules 10 and 11 of the Ohio Rules of Civil Procedure shall be followed.

RULE 3.1.3 - PROOF OF SERVICE
Except for original complaints, all filings shall contain certificates or proofs of service as provided by Ohio Civil Rule 5D.

RULE 3.2.1 - RECORDS OPEN FOR INSPECTION
All indexes, dockets and journals maintained in accordance with law by the Clerk shall be open to inspection by anyone at any time during regular business hours. Original papers; however, shall not be removed from the office of the Clerk of Court. The same shall apply to all affidavits, warrants and other documents filed of record.

This rule shall not be construed to allow the right to examine certain documents, such as accident reports, alcoholic influence reports, arrest reports and other forms that are discoverable only upon court order pursuant to Ohio Criminal Procedure Rule 16.

All inquiries regarding any case filed with the Miami County Municipal Court must be made in writing. Information pertaining to the case shall be provided only to a party to a case or to his/her attorney. A self addressed stamped envelope shall be enclosed with any written inquiry made. Failure to include such envelope will result in the inquiry not being answered. No information pertaining to any case shall be given over the telephone by any clerk or deputy clerk

RULE 3.2.2 - COURT FILINGS AND REMOVAL OF PAPERS FROM CUSTODY OF CLERK
The Clerk shall file and preserve in his/her office all papers delivered to him/her for that purpose. All pleadings, motions, and other forms filed in an actions shall be filed in compliance with the Ohio Rules of Civil Procedure or the Ohio Rules of Criminal Procedure. All pleadings, including motions, that are not filed in compliance with those rules shall be reported by the Clerk of Courts to the Judge assigned to the case or to the Administrative Judge and these pleadings may be stricken from the record upon the motion of the Court. No papers, documents, or exhibits on file in the office of the Clerk of Court shall be allowed to be taken from the custody of the Clerk except as hereinafter provided.

Excepting Court personnel, original papers, which shall include transcripts or depositions filed in the action, shall not be taken from the files except upon filing an entry approved by the Court and a written receipt which shall be retained by the Clerk until the file is returned. In no event shall the file be removed for longer than three (3) days, except by court personnel.

By order of a judge of this Court, any exhibit may be returned to the witness or party by whom it was produced after the substitution of a photostatic copy thereof; provided, however, that such order may dispense with such substitution in the case of an original record, paper, or object taken from the custody of a public officer which is being returned to such officer, or in the case of an exhibit used only in making proof against a party whose default has been entered, or when a receipt shall be given, or when a written stipulation of all the parties consenting thereto is filed. The application for such an order shall be supported by an affidavit stating all the pertinent facts except where it is made on stipulation.

The Clerk shall, upon request, furnish extra copies of pleadings or other papers upon the payment of a reasonable fee.

In small claims cases, the exhibits may be returned to the party submitting the exhibits at the expiration of the appeal period.

RULE 3.3 - COPIES OF COMPLAINT
Plaintiffs shall tender with the original complaint a sufficient number of service copies for all defendants to be served.

RULE 3.4 - RELEASES AND ASSIGNMENTS
Any assignment, cancellation or release of judgment shall be in writing and filed as other papers in the appropriate case, if requested.

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